BYLAWS OF AXUM SCHOOLS ALUMNI ASSOCIATIONS

Name:
The name of the association shall be Axum Schools Alumni Association. It shall be non-political and non-profit organization.

Purpose:
The purpose of the association is to help our former schools of in Axum and its environs to provide a better education and to create a comfortable learning environment to all students of Axum schools.

Objective:
The main objective of the association is to encourage students of Axum schools to achieve their goals, to share academic and developmental information, and discuss issues of common interest among members. Information exchange and issues discussed on Axum Schools Alumni association shall include social, economical and cultural topics relevant to members, schools, and students of Axum and its environs. The following shall be additional objectives of the Axum Schools Alumni Association.

  1. Become a source of information for members at home and in the Diaspora for academic and professional development.
  2. Take parts on projects of the Axum schools and promotes positive images of Axum schools and its students.
  3. Establish links with different non-profit organizations and Alumni associations both at home and abroad to exchange information on topics relevant to Axum schools and its students.
  4. Individually or jointly with other non-profit organizations, initiate, develop and implement developmental, educational and cultural activities to help the schools and students of Axum and its environs.                                                              

Registration:

Axum Schools Alumni Association shall be register with I.R.S as non-profit organization In Seattle, WA USA.
Axum Schools Alumni Association membership shall be open to every body who is 18 and above as well as accepted and committed to abide by these bylaws, with out regard to country of origin, age, gender ethnicity, religion or political persuasion.

Membership Fees:

Axum Schools Alumni Association membership shall pay a monthly fee of $5 or annual membership fee of $60 US dollars.
Membership Fees are paid by personal checks, money orders or cash to the treasurer of Axum Schools Alumni Association.

Rights and Responsibilities of Members:

A member has the right to:

  1. Run for office and vote for a candidate of his/her choice
  2. Vote on issues that require a majority decisions
  3. To know every information of the Axum Schools Alumni Association
  4. To address or to vote for a certain issue with out being present in the meeting by sending a statement that includes name, signature address, and phone number to general assembly

A member has the obligation to:

  1. Accept and abides by the rules and regulations as stated in the articles of this bylaw.
  2. Pay his/her monthly or annually membership dues on time.
  3. Not to use the Axum Schools Alumni Association for political agendas.
  4. To discuss issues in a civilized manner and not to insult or attack a member for having a different opinion.

BOARD MEMBERS:

  1. Axum Schools Alumni Association shall be governed by 5 to 9 board members. The executive board should consist of a chairperson, secretary, treasurer, and up to six public relations.
  2. The board members shall be elected by the general membership for a period of two years. A board member can be elected for indefinite terms with the exception of a chairperson. A chairperson can not serve more than two consecutive terms. However, he/she can be re-elected after stepping down as a chairperson.
  3. The board shall, among other things:
  • Monitor and guide discussions and ensure rules and guidelines are properly followed
  • Take disciplinary actions in accordance to rules of these bylaws
  • Assign projects to groups and individuals and ensure they are executed correctly
  • Perform tasks as assigned by the general membership
  • All decisions of the board shall be based on majority vote and must be supported by at least five of the nine board members
  • General meetings of the members to be held up to 4 times a year
    Board members meeting to be held at least every two months

Members of the board shall, in addition to the collective responsibility stipulated above, have the following individual responsibilities.

Chairperson:

  • Plays a leading role in the committee and in Axum Schools Alumni Association
  • Monitors the day-to-day activities of the board and Axum Schools Alumni Association
  • Acts as the official representative of Axum Schools Alumni Association when such representation is required and approved by either the board or the general membership

Secretary:

  • Acts as custodian of Axum Schools Alumni Association documents, including the website and forum of the Axum Schools Alumni Association
  • Keeps records of Axum Schools Alumni Association decisions and resolutions
  • Acts as a chairperson and perform the duties and the responsibilities of the chairperson in the absence of chairperson

Treasurer:

  • Handles and acts as a custodian of Axum Schools Alumni Association funds
  • Keeps records of the income and expenditure of Axum Schools Alumni Association
  • The treasurer shall submit quarterly financial reports to the board
  • The treasurer can make any expenditures and withdrawals up to $500.00 dollars

Auditor:

  • Perform quarterly audit of materials and financial of Axum Schools Alumni Association funds
  • Report to the board quarterly and to the general members annually
  • In any event, if the general assembly finds it necessary to have independent auditors, the assembly can elect three independent auditors. The service of those auditors will be limited for that event only

Public Relations:

  • They maintain the relationship of Axum Schools Alumni Association with other similar organizations
  • They promote the mission of Axum Schools Alumni Association and advocate to maintain the association's positive outlook
  • Take additional responsibilities assigned by the committee

Bank Account:
A bank account should be open in the name of Axum Schools Alumni Association. The treasurer shall be the custodian of the bank account.

The Chairperson and the Treasurer must sign all expenditures, made by the treasurer, in excess of $500.00 dollars. It must also have a prior approval of the board members of the Axum Schools Alumni Association and shall be paid in check or Money Order. Such expenditure paid in cash must be supported by formal receipt.

Axum Schools Alumni Association shall have branches and branch administrative committees reporting to the board of Axum Schools Alumni Association.

Axum Schools Alumni Association forum and web site:

  • Every member, who post on Axum forum and web site, must sign his/her name
  • Members who post are responsible and liable for the entire content of the posting
  • Personal opinions must be indicated as such and must be signed
  • Members posting information other than their own are required indicating the source of their information
  • While respecting the right of members to post information, news, current affairs, ideas, proposals, suggestions and recommendations, Axum Schools Alumni Association requires that all postings in the network must be based on common courtesy to all members, free of direct personal attacks, racist, sexist remarks, abusive, and obscene languages or ethnically or faith insensitive statements

Disciplinary Measures:

A disciplinary action shall be taken by the board against members found in violation of the bylaws of Axum Schools Alumni Association. The disciplinary action includes advice, warning, suspension, and termination of membership.

Amendment of Bylaws:
The bylaws may be amended by a vote of at least two third majorities of all active members.

Adoption:
This bylaws was created and adopted by the majority of the general assembly of Axum Schools Alumni Association on August 22, 2004 in Seattle, WA.